Document retrieval and sharing are critical functions for any organization, as they enable you to access and distribute important information quickly and easily. However, managing document retrieval and sharing can be a complex and time-consuming task, especially if you have a large number of documents and users. That’s why we offer our Document Retrieval and Sharing service, designed to simplify document retrieval and sharing and improve efficiency, accuracy, and security. Our service includes three key areas: Search Capabilities, Access Controls, and Audit Trails.
Search Capabilities
Our Search Capabilities service enables you to locate and retrieve your documents quickly and easily, using advanced search algorithms and customizable filters. Our system can handle various document types, such as contracts, invoices, and correspondence, and provide features like full-text search, fuzzy matching, and synonyms. You can also save your searches and set alerts, to ensure that you don’t miss any important documents.
Access Controls
Our Access Controls service enables you to manage and control document access and usage, based on user roles, groups, or individuals. You can set permissions for viewing, editing, sharing, and printing, to ensure that your documents are protected and compliant. You can also set expiration dates and usage policies, to ensure that your documents are used responsibly and securely.
Audit Trails
Our Audit Trails service enables you to track and monitor all document access and usage, to ensure compliance and accountability. Our system can record various events, such as document creation, modification, deletion, and sharing, and provide detailed audit logs for each event. You can also set alerts and notifications, to inform you of any unauthorized or suspicious activity. Our audit trails are compatible with various compliance standards, such as HIPAA and GDPR.
Frequently asked questions
We use advanced encryption, access control, and backup technologies to ensure maximum security and availability. We also comply with industry standards and regulations, such as HIPAA and GDPR, and provide features like audit trails and usage policies, to ensure compliance and accountability.
We use a robust backup and disaster recovery system, designed to ensure maximum availability and resilience. Our system automatically backs up your documents to multiple secure locations, and performs regular integrity checks and tests. In the event of a disaster, we can quickly restore your documents to a previous state, and minimize downtime and data loss.
Whether you need to locate and retrieve your documents quickly and easily, manage and control document access and usage, or track and monitor document usage, we have the tools and expertise to help you achieve your goals. Contact us today for a personalized quote.
