Physical Document Management is a critical function for any organization, as it enables you to manage your paper documents in a secure and efficient way. However, managing physical documents can be a complex and time-consuming task, especially if you have a large number of documents and limited storage space. That’s why we offer our Physical Document Management service, designed to simplify physical document management and improve efficiency, accuracy, and security. Our service includes three key areas: Document Storage, Retrieval and Disposal.
Document Storage
Our Document Storage service enables you to store your physical documents securely and efficiently, using our secure storage facilities. Our facilities are equipped with various security features, such as access controls, video surveillance, and fire suppression systems, to ensure maximum protection for your documents. We can also provide additional services, such as document indexing, cataloging, and labeling, to ensure that your documents are organized and searchable.
Retrieval and Disposal
Our Retrieval and Disposal service enables you to retrieve and dispose of your physical documents securely and efficiently, using our web-based interface or API. Our system can handle various retrieval and disposal types, such as archive, retrieve, and shred, and provide features like tracking, auditing, and reporting. You can also set access controls and usage policies, to ensure that your documents are accessed and disposed of responsibly and securely.
Frequently asked questions
We use various security features, such as access controls, video surveillance, and fire suppression systems, to ensure maximum protection for your physical documents. We also comply with industry standards and regulations, such as HIPAA and GDPR, and provide features like tracking, auditing, and reporting, to ensure compliance and accountability.
We provide various tracking and auditing features, such as barcode scanning, inventory management, and audit reporting. Our system can also perform automatic checks and validations, to ensure that your documents are accounted for and properly managed.
Whether you need to store your physical documents securely and efficiently, retrieve and dispose of your physical documents securely and efficiently, or customize the storage and retrieval options to suit your specific needs, we have the tools and expertise to help you achieve your goals. Contact us today for a personalized quote.
